Organizations today are tasked with protecting data that is stored on the cloud or transferred via the internet. Hackers are a constant looming threat if you’re subject to CJIS compliance. This means to ensure this information is protected, you need several digital security measures in place, like encryption and multi-factor authentication, among other measures.

To comply with CJIS regulations, you need to understand the broad goals of these regulations, and which aspects of CJIS apply to your business operations. Learn more about CJIS compliance entails and find out how this applies to your digital data storage and transfers.

CJIS Compliance: What Does it Entail?

First, it’s important to address who should be compliant with CJIS policies. Essentially, if you have access to data from CJIS databases, you need to align with their data security standards. This applies to law enforcement agencies, including local police forces. It also applies to prosecuting attorneys’ offices who have access to CJIS data, as well.

How to Stay Compliant with CJIS Policies

There are tools you can adopt to help lighten the burden of compliance. Once such tool is a secure file sharing solution. This can be particularly beneficial when it comes to policies that have to do with file sharing and keeping your data secure and your organization compliant.

Access Controls – A file sharing solution allows administrators to control who can access, upload, download, and delete files. You can also control access based on IP address and based on the country the user is trying to access the solution from – a helpful feature when protecting against hackers.

Identification and Authentication – Using a file sharing solution, you can require all users to align with secure password best practices. You can also use tools like multi-factor authentication (using a one-time password sent to a phone or email address) or multiple authentication methods (authenticating with login credentials and SSH authentication keys).

Personnel Security – Though your data will be stored in the cloud with most top file sharing solutions, you can rest easy knowing that the remote servers are in secure locations. With FTP Today for example, it’s guaranteed that your data is stored at a secure, remote location in the United States managed 100% by U.S. persons. With a secure file sharing solution, you can easily start to align with CJIS policies. Using the right file sharing solution, your organization can stay CJIS compliant, and protect the data with which you’ve been entrusted.

Contact us today to learn how Data onDemand can help with your CJIS compliance needs.

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