As many federal and state agencies have made the move to convert their paper records to digital formats, there are still law enforcement entities throughout the U.S. who still have not made this leap. In this blog, we’ll discuss the benefits of going paperless for law enforcement agencies.
A Leap into a Digital Future
Such is the case with many industries, the mere thought of digital transformation can be a daunting prospect. For some, this transition is postponed for as long as possible, until productivity is hampered by extensive document backlogs. Making the leap to a digital future does involve a seismic shift initially, however the game-changing benefits are long lasting. With the growing amount of paperwork that law enforcement entities are inundated with, it is more than worth it to endure the short-term growing pains involved with digitization, as the end goal is long-term efficiency and productivity. By going digital, substantially less time is spent on paperwork, locating key case files, and maintaining extensive paper-based filing systems. This frees up time and resources for police and sheriff departments to spend more time engaging with the community.
The First Steps Toward Digital Transformation
In taking any initial steps towards digitizing, law enforcement entities must first assess how their paper is being utilized on a daily, weekly, and monthly basis. by mapping out potential digital workflows based on the types of documents used, and the departmental pathways these documents regularly move through, a template for a digital version of these workflows can be created and utilized. Without digitization efforts, law enforcement agencies grapple with the limited ability to transfer key information and communicate with one another. With virtual hearings now commonplace and with digital evidence at the center of so many cases, digitization is essential.